Data Privacy Policy

The Bramhall Golf Club Ltd is committed to protecting the rights and freedoms of data subjects and safely and securely processing their data in accordance with all of our legal obligations.

We hold data about our members, employees, visitors and suppliers for a variety of business reasons.

This policy sets out how we seek to protect personal data and ensure that our Directors, Council members, Committees Organisers and employees understand the rules governing their use of the personal data to which they have access.

The Honorary Secretary will be the data protection officer [DPO} who is responsible for overseeing data protection strategy and implementation to ensure compliance with GDPR requirements

The Bramhall Golf Club Ltd shall comply with the principles of data protection identified in the EU General Data Protection Regulations. We will make every effort possible in everything we do to comply with these principles. These principles are:

  1. Lawful, fair and transparent – Only essential data will be collected and members and staff will be informed how it is to be used. This will include members names, address, telephone numbers, email address, age, gender and handicap.
  2. Limited for purpose – data will only be used to fulfil our contractual obligations which includes being able to contact you to send you subscription renewal notices, newsletters, AGM notices and to administer competitions at the Club. We may share your information with external and internal data processors such as Club V1 and England Golf for handicapping purposes and to allow on line booking of tee times. You have given us data in order for us to be able to correspond with you regarding our activities including social events and competitions by way of post, telephone, email and SMS  If you do not wish us to share your data with these external agency  you can opt out at any time
  3. Data minimisation – only data necessary for us to fulfil our contractual obligations will be collected
  4. Accurate – We want to make sure the information we hold about you is accurate and up to date, you may ask us to correct or erase information you think is inaccurate. At the time of collecting data you have the right to object to the Club holding certain information about you.
  5. Retention- We will not hold data longer than necessary.
  6. Integrity and confidentiality- The data we keep will be kept safe and secure

Please note that you have the right to request a copy of the information we hold about you. If you would like a copy of this information please email us on This email address is being protected from spambots. You need JavaScript enabled to view it. or write to the Honorary Secretary at the club. This will be provided to you by e-mail or if you prefer by mail. No charge will be made for these requests and a response will take no longer than 30 days.

We keep our privacy policy under regular review and will place any updates on our website.

This policy was last updated May 2018

If you need any further information please email us on This email address is being protected from spambots. You need JavaScript enabled to view it. or write to The Honorary Secretary, Bramhall Golf Club, Ladythorn Road, Bramhall Stockport, Cheshire, SK7 3EY.

 

Internal Procedures for Handling, Storing and Processing data

  1. Procedures for Data Protection Officer (DPO)
  • Ensure the Directors Council members, Organisers and employees understand compliance requirements through board and staff meetings
  • Arrange staff training in data processing where necessary
  • Conduct audits to ensure compliance and address potential issues
  • Maintain records of data processing activities
  • Inform members and staff how their data is used and their rights through newsletters, the club’s website and staff meetings.
  • The DPO will conduct a Privacy Impact Assessment annually
  • Any data breaches that are likely to cause emotional distress, and physical or material damage will be reported to the Information Commissioner’s Office [ICO]

2.Procedures for Data Processors (DPO)

  • Details from members application forms are kept on our membership database. The forms are kept in a locked cabinet in the office which is also kept locked out of hours.
  • When a member leaves or dies their data will be removed immediately. Employees bank and next of kin personal data will be removed immediately they leave , records of PPE will be kept for 3 years and contacts and financial records will be kept for 7 years.
  • All databases are password protected

    3. Safe Storage of Data Procedures
  • Access from off site is restricted and is password protected.
  • Access to passwords is restricted to relevant users.
  • Passwords are stored in a protected area on the office computer and backed up on i cloud.
  • All data is backed up daily.
  • Automatic timed log outs are installed on the office computers.
  • AVG Internet Security Business edition virus protection is installed on all office computers.
  • A cross cut shredder is used for the disposal of paper documents.

Data Breach procedures

  • Security systems – Malware Bytes is run periodically.
  • DPO to be vigilant of suspicious activity such as unusually slow internet or devices, locked out accounts, unexpected software, suspicious out of hours activity, multiple failed log ins, irregular access locations.
  • If a breach is suspected the DPO will be informed immediately.
  • If there is a serious breach that needs reporting the DPO will contact the ICO within 24 hours.
  1. Subject Access Request Procedures
  • SAR’s will be dealt with immediately by the DPO A response will be made within 30 days.
  • Checks will be made to confirm the individual’s identity prior to giving access to information.
  • Information will only be withheld if disclosing it would adversely affect the ‘rights and freedoms of others’. Advice will be sought from NGCAA.
  • A response will be available in an electronic format or hard copy,
  1. Data Protection Policies
  • These policies and procedures should be reviewed annually in March.
  • The reviewed policy and procedure should be agreed by the directors at the first Board after the AGM which will ensure new officers of the club are aware of their responsibilities.
  • These policy and procedures will be made available on the members area of the club website.
  1. Privacy Impact Assessment
  • A PIA will be conducted by the DPO if there is a change in data processors, new technology or external partners.
  • The PIA will look at changes to risks to individuals or the organisation.

Bramhall Golf Club Ltd - Website and Online Payment Terms and Conditions

TERMS AND CONDITIONS

This website is owned by The Bramhall Golf Club Ltd, a company registered in England. Our registered office is The Club House, Ladythorn Road, Bramhall, Cheshire, SK7 2EY. We use the terms “we”, “our”, "the club", "club" and “us” throughout our terms and conditions all these references refer to The Bramhall Golf Club Ltd.

When you use this website, we may collect, store and use the following kinds of data:
1.Information about your PC and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and number of pages viewed to administer the website and improve the website and our services to you. 

2.Information relating to any transactions carried out between you and us on or in relation to this website, including information relating to any purchases you make of our goods, services and subscriptions. We will use this information to fulfill any order and to communicate with you when necessary.

3.Information that you provide to us for the purpose of registering with us and allowing us to send you email notifications. 

4.Information that you provide to us for the purpose of signing up for our email newsletters. Personal data submitted to us will be used for the purposes specified in this section or as found elsewhere in the relevant parts of the website.

We may use your personal information to:

1.Administer the website. 
2.Improve your browsing experience by developing and improving the design and layout of the website, through monitoring your usage.
3.Process your orders; and 4.Provide you with information such as news regarding the golf club, new services and special offers or promotions that may be of interest to you via email.

DATA PROTECTION

We ensure that all of your personal and transactional information is protected to the highest standards. We never make your personal details available to third parties for marketing purposes, although our representatives and appointed business partners may hold your data, so that your details and/or account may be maintained.

COOKIES

When you enter this website, we will use cookies. Cookies are tiny text files that identify your computer to our server. These cookies in no way allow us access to your computer and do not store any details relating to you or your credit cards. They are used to record the areas of the site that you have visited and for how long, which provides us with useful usage information that helps us make our site more accessible to our users in line with their needs. The use of cookies helps us to improve the quality of service that we provide.

Keeping in touch with you We want to keep you up to date with key information about the golf club and its operation. We may also use your details to send you information, via email about other goods and services or for research purposes. If you have registered to receive information from us, you can remove your email address from our list by using the 'unsubscribe' links at the bottom of the promotional emails we send you or by notifying the club office.  As the club uses email as a primary form of contact, the club accepts no responsibility for any communication not received by members that have opted out of email correspondence and it is the member's own responsibility to keep informed through contacting the club office or through the club website.

Policy Amendments

We may update our policies from time-time by posting a new version on our website, please check regularly to be aware of any updates.

PAYMENTS AND ACCOUNT SECURITY - HOWDOIPAY.COM

The club has enrolled in the payment facility provided by Howdoipay.com to process payments of subscriptions and other bill payments.

If you use the Howdoipay.com facility, it is your responsibility to ensure the confidentiality of your account and password and that no unauthorised persons have access to them. You agree to accept responsibility for all activities that occur under your account or password.

You should let us know immediately if you believe that your password has become known to anyone else, or if the password is being, or is likely to be, used in an unauthorised manner.

We shall not be liable to any person for any loss or damage which may arise as a result of your failure to keep your password and account protected.

Please ensure that your personal details are up-to-date and inform us immediately of any changes to the information that you provided when registering.
We reserve the right to refuse access to the website, terminate accounts, remove or edit content, or cancel payments at our discretion. If we cancel any payments you will be informed by the club office.

HowDoipay Payments

Payments cannot be cancelled though howdoipay.com. You will need to contact the club office and this is subject to our payment terms and conditions.

Refund Policy

Members have the right to cancel their subscription and obtain a full refund within 7 days of their account being enabled - please speak to the office to issue a refund.

WEBSITE ERRORS

We endeavour to present the most recent, most accurate, and most reliable information on our website at all times. However, there may be occasions when some of the information featured may contain incomplete data, typographical errors, or inaccuracies.

Any errors are wholly unintentional and we apologise if erroneous information is included within the website content. We present our content 'as is' and make no claims to its accuracy, either expressed or implied.

WEBSITE ACCESS

Given the unpredictability of technology and the online environment, we do not warrant that the function or operation of our website will be uninterrupted or error-free, that defects will be corrected or that this site or the server that makes it available will be free of viruses or other harmful elements.

Also, your access to the website may be occasionally suspended or restricted to allow for repairs, maintenance, or the introduction of new facilities or services.

We will attempt to limit the frequency and duration of any such suspension or restriction.

As a visitor to, and user of this website, you must assume full responsibility for any costs associated with the servicing of equipment employed in connection with your use of our site.

In effect, you agree that your access is undertaken at your own risk and it is your responsibility to ensure that you have the right equipment and software to safely access our website. We shall not be liable for damages or losses of any kind that you may incur from your use of or inability to access this site.

UPDATES AND AMENDMENTS

These terms and conditions may be updated or amended from time to time to comply with law or where the club or website requires such change without any notice to you.

Updates and amendments will be posted to our website.

GOVERNING LAW

These conditions are governed by and construed in accordance with the laws of England and Wales. You agree, as we do, to submit to the exclusive jurisdiction of the English courts in the event of any dispute arising from these terms and conditions.

All contracts are concluded in English.

Updated April 2018

 

JOIN THE CLUB FUND LOTTERY 

 

CLICK THE IMAGE ABOVE FOR ENTRY FORM AND DETAILS

 

LOTTERY DRAW DATES 2018 

The monthly draws are scheduled for the following dates:/p>

Friday 20th April Friday 1st June Friday 29th June Friday 20th July Friday 17th August Friday 21st September Friday 19th October Friday 16th November Friday 14th December

BIG CASH PRIZES 

As part of the on-going club development we are launching the CLUB FUND LOTIERY

Funds raised wlll be put towards the club development 

All club members over the age of 16 are ellglble to Join the scheme. 

IT'S SIMPLE - IT'S FUN - IT'S HELPING THE CLUB - JOIN NOW!

HOW IT WORKS 

A member can join the scheme and pay 

£10 per month per entry. 

Each entry is given a draw number. 

Each month (normally on the final Friday of the month) a draw will be made and the prize fund will be distributed to the holders of the winning draw numbers. The prize fund will be determined as 50% of the monthly receipts into the draw fund, the remaining 50% will be retained in the club fund to pay for projects.

EXAMPLE

As an example if we were to attain 100 entries per month (at £10 per entry) the monthly prizes would be £250, £150 and £50. 

There would also be a £50 spot prize draw available only to those attending the draw. If the winner of the spot prize is not present it will roll over to the next draw. 

If the total entries exceed 100 the prize fund and prizes will increase accordingly.

HOW TO ENTER

Download the Entry Form - CLICK HERE FOR DETAILS AND FORM

Complete the forms and hand BOTH in to the club office. All entries paid before the 25th of month are eligible for the following month's draw. 

i.e. payment in January is eligible for the February draw.

Winners names will be published and emailed in the Bramhall Golf Club newsletter and on club noticeboards.

sporttv

 


 LIVE SPORT ON TV SCHEDULE

August 2018

Sunday 5th August         14:00  Chelsea v MAN CITY FA Community Shield
Friday 10th August         20:00  MAN UTD v Leicester Premier League
Sunday 12th August      16:00  Arsenal v MAN CITY Premier League
Sunday 19th August      13:30  MAN CITY v Huddersfield Premier League
                                      16:00  Brighton v MAN UTD Premier League
Saturday 25th August    12:30  Wolves v MAN CITY Premier League
Monday 27th August     20:00  MAN UTD v Spurs Premier League

 

 

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